Procurement Clerk

Overall Responsibility:

Maintain, Report and Purchase goods, materials and services to ensure that the company operational needs are met, taking into account price, quality and delivery and to ensure continuity of supply

Area Focus 1

Relationship Building

• Act as an interface between suppliers and other relevant departments on purchasing
• Build, maintain and manage supplier relationships and keep up good communications
• Ensure that a professional and consistent approach is taken in relation to all supplier relationships
• Assist the Procurement Specialist in executing the day-to-day tasks and responsibilities of the Procurement function and duties

Area Focus 2

Supplier Management

• Monthly Supplier Statement reconciliations
• Timely review and investigation of reconciling differences
• Monthly review of supplier prices to Budget standards, latest agreed pricing and GRNed prices with reconciliation of to the purchase price variance account
• Monthly review to ensure Supplier Master data up to date and loaded into ERP (terms, credit limits and BBBEE)
• Prepare and raise purchase orders and order schedules
• Manage the PO cycle time to ensure quick turnaround & Communication to Suppliers
• Eliminate Invoice before Purchase Order and report to Procurement Lead
• Assess and evaluate suppliers to ensure contract compliance and OTIF measures are met
• Contact suppliers to resolve price, quality, delivery or invoice issues

Area Focus 3

Product Management

• Process requisition, buying of products and regularly updating management on status of orders
• Raising purchase orders as per the approved vendor List
• Monitor all internal order requests to avoid over-ordering of materials
• Maintaining a record of open purchase orders and managing delivery dates against OTIF
• Resolve billing and shipping problems and provide information to suppliers

Area Focus 4

Business Partnering and Reporting

• Prepare monthly purchase price variance reports and procure to pay reporting dashboards
• Works closely with the Planning, Receiving and production in scheduling requirements
• Build, maintain and manage supplier relationships and keep up good communications
• Supports organization to reduce cost, consolidate supply base, reduce inventory, develop and implement new suppliers

Area Focus 5

Requirements

• Matric qualification
• Must have completed a diploma or relevant tertiary qualification
• At least 2-3 years Administration / Buying work experience - preferably in the manufacturing industry

Preferred Skills

• Good communication skills
• Must be proactive and be able to work accurately and independently
• Be a team player, deadline driven, and have personal and professional integrity
• Possess the ability to read and interpret documents such as, quotes, contracts, and bills of lading, drawings, and bill of materials
• Ability to multi-task and re-prioritize as required
• Keen to be developed and learn basic procurement elements

NB: Specific duties/responsibilities will vary from time to time: the above list is intended to indicate the general nature of the post and is not exhaustive. The post holder will be expected to be flexible in supporting the business by undertaking any other responsibilities which are aligned with this job level.