Planning Coordinator

The Planning Coordinator supports the Planning Manager by executing day-to-day tasks related to operational planning, scheduling, and client communication. This role ensures that client instructions are translated into actionable tasks and assists in monitoring operational efficiency. The Planning Coordinator plays a critical role in ensuring smooth workflows, accurate documentation, and timely communication with both internal teams and clients.

KEY RESPOSIBILITIES:

Client Instruction Management:

• Receive and log client instructions regarding product storage, handling, and dispatch.

• Verify and clarify client requirements with the Planning Manager when necessary.

• Ensure that instructions are accurately conveyed to relevant internal departments. All instructions must also be captured on the WMS system.

Operational Coordination:

• Schedule inbound and outbound shipments in alignment with client needs and operational capacity.

• Coordinate with the Operations team to ensure timely execution of storage, inspections and dispatch activities.

• Input all required tasks on the WMS system.

• Arrange inspection activities with the relevant authorities.

• Monitor the progress of daily tasks and escalate issues to the Planning Manager as needed.

Documentation and Reporting:

• Maintain accurate records of product movement, including receipts, dispatches, and inventory updates.

• Prepare and distribute operational schedules and updates to relevant stakeholders.

• Generate reports on daily throughput, inventory levels, and order status for the Planning Manager.

Communication:

• Act as a point of contact for clients regarding order status and updates.

• Provide clear and timely communication between clients, the Planning Manager, and internal teams.

• Address client inquiries and escalate unresolved issues to the Planning Manager.

Compliance Support:

• Ensure that all processes align with regulatory and client-specific requirements (e.g. Special Markets, SAGAP, SOLAS, PPECB) as well as internal Standard Operating Procedures.

• Assist in maintaining documentation for audits and inspections as directed by the Compliance Officer or Planning Manager.

Continuous Improvement:

• Identify areas for improvement in scheduling and coordination processes.

• Provide feedback to the Planning Manager to enhance operational efficiency and client satisfaction.

WHO WE ARE LOOKING FOR:

Educational Requirements:

• High school diploma or equivalent required; a diploma or degree in Logistics, or Supply Chain Management is preferred.

• Training or certification in logistics or warehouse management is advantageous.

Experience:

• 2+ years of experience in logistics, planning, or warehouse coordination, preferably in a fruit cold storage environment.

• Familiarity with scheduling and warehouse management systems (WMS) is an advantage.

Skills:

• Strong organizational and multitasking abilities.

• Effective communication and interpersonal skills.

• Proficiency in Microsoft Office (Excel, Word, Outlook) and inventory management software.

• Attention to detail and ability to maintain accurate records.

• Problem-solving skills and the ability to work under pressure.

Physical Requirements:

• Ability to work in a cold storage environment when needed.

• Flexibility to work extended hours during peak seasons.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com .