Secretary III

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Adams Adams with the position of Secretary III - Adams Adams which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Secretary III - Adams Adams below matches your qualifications. Good Luck: D

Duties and Responsibilities:

• Matter Administration
  • Create new matters according to departmental procedures
    • Open new client accounts when required
    • Open new matters in line with departmental requirements
    • Ensure e-mails, correspondence and client documents are sorted and filed to correct database
    • Close matters using the prescribed departmental procedures
    • Manage electronic diary including diarizing matters and managing deadlines

• Financial Administration
  • Complete preparatory steps for invoicing
    • Minimize unrecoverable expenses
    • Complete requisition forms according to firm policies and procedures
    • Ensure all fees and disbursements to be invoiced are captured to WIP before month-end
  • Prepare monthly invoices
    • Gather WIP for each matter to prepare pre-bill
    • Check pre-bill narratives comply with departmental requirements
    • Edit pre-bill as requested by fee earner
    • Ensure fee earner approves pre-bill before posting
  • Pass invoices and ensure that the matter is on zero balance before closing of the file
  • Correct invoices where necessary
    • Ensure debit or credit notes are correctly processed when required
    • Obtain fee earner permission/instruction before altering invoices already finalized
    • Ascertain whether trust money is available on a matter to off-set invoices before sending invoices to clients
  • Follow up on outstanding accounts
    • Keep a list for account follow-ups to attend to collection of outstanding payment when required
    • Contact client regarding outstanding invoices when notified by Accounts that account is overdue

• Preparing Documents
  • Prepare documents with care and efficiency
  • Save documents correctly to the relevant electronic database used
  • Prepare draft correspondence, including draft reports and responses in respect of official actions and correspondence to clients
  • Draw reports from Patricia

• General Administrative Tasks
  • Manage queries and requests
    • Answer any queries or requests promptly and effectively
    • Ensure information provided is correct at all times
  • Pay attention to detail
  • Schedule appointments as required by departmental procedure
  • Ensure the matter description is used when scheduling appointments
  • Ensure to send appointment invitations to the correct parties
  • Utilize the necessary electronic system to ensure venues are booked correctly

Skills and knowledge

• Attention to detail
• Typing 40/50/60 wpm (copy typing)
• Verbal and written communication skills
• Ability to adjust to changing demands of day-to-day practice requirements
• Ability to work on several matters at a time
• MS Office: Word, Excel, Outlook
• Working knowledge of general office equipment
• Basic accounting
• Aderant Expert (CMS) preferable
• Patricia

Qualification/s

• Grade 12/ Matric
• Secretarial Diploma
• Clerical, secretarial or office experience preferable

Information :

• Company : Adams Adams
• Position : Secretary III
• Location : Cape Town, Western Cape
• Country : ZA

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Secretary III job info - Adams Adams Cape Town, Western Cape above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Secretary III job info - Adams Adams Cape Town, Western Cape in 2025-03-10 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.