Administrator: Travel Coordination

Welcome to the Latest Job Vacancies Site 2025 and at this time we would like to inform you of the Latest Job Vacancies from the Transport Education Training Authority with the position of Administrator: Travel Coordination - Transport Education Training Authority which was opened this.

If this job matches your qualifications, please send your application directly through our latest Job site. Indeed, every job is not easy to apply because it must meet several qualifications and requirements that we must meet in accordance with the standard criteria of the Company who are looking for potential candidates to work. Good job information Administrator: Travel Coordination - Transport Education Training Authority below matches your qualifications. Good Luck: D

KEY PERFORMANCE AREAS 1. Driving Internal and External Clients Engagement 1.1 Ensure that queries from internal and external stakeholders are properly addressed in line with the National Treasurys Travel Management Framework, TETA Travel Management Policy, Cost Containment Instructions from National Treasury, etc; 1.2 Ensure Capacitation of internal and external stakeholders on Travel policy; 1.3 Ensure that queries from internal and external stakeholders are properly addressed in line with the Travel Management Policy, Cost Containment Measures and SLAs. 2. Driving Stakeholder Communications 2.1 Ensure the establishment of good working conditions with internal and external clients; 2.2 Ensure establishment of good working relationships with Auditor-General staff, Internal Auditors and Finance staff; 2.3 Ensure that relevant information and support is provided to internal and external auditors as well as TETA managers and staff. 3. Drive Stakeholder Reporting 3.1 Ensure that all legislated reporting requirements in terms of this function are complied with, e.g. Management Reports, Annual Report and National Treasury reports. 4. Coordinate Travel Bookings in the Organisation 4.1 Arrange travel (domestic and international) for TETA employees and Board members (flights, car and accommodation); 4.2 Provide support to travellers; 4.3 Provide support to employees and Board members during official trips; 4.4 Ensure proper management of international trips; 4.5 Ensure Units submit their monthly Travel itineraries on time. 5. Manage the Relationship Between TETA and Travel Agent 5.1 Attend weekly/quarterly meetings with Travel Agency on behalf of TETA; 5.2 Submit Travel itinerary to the travel agency on time; 5.3 Communicate booking changes with the Travel Agent on time. 6. Monitor Compliance with Policies and Procedures 6.1 Communicate changes on policies, procedures and legislation to employees and board members. 7. Administer Travel Plans and Costs 7.1 Ensure that Travel Estimates for internal and external Travelers are reasonable enough to avoid over expenditure on Purchase Orders (PO); 7.2 Research trends in the hospitality and recommend best practices; 7.3 Promote trips coordination for travellers to the same destinations. 8. Invoice Management 8.1 Maintain an Electronic Invoice Control Register; 8.2 Reconciliation of Invoices to Purchase Orders; 8.3 Invoice Capture. 9. Audit and Risk Management 9.1 Prepare for Internal and External audits and submit evidence within agreed timeframe; 9.2 Ensure no repeat findings in the AG Management Report and implement corrective action of existing findings; 9.3 Assist with investigations into any breaches to the Travel Management Policy, e.g. reported accidents on rental vehicles, accommodation bookings, flight bookings, etc. 10. Contract Management 10.1. Assist in the drafting of Terms of Reference for the Travel Management Contract; 10.2. Assist in the drafting of Service Provider SLA and monitoring of the Travel Managements performance in line with the contract; 11. Manage Personal and Staff Performance 11.1 Identify and agree on team and individual goals (Signed Performance Agreements submitted on or before the due date set by HR); 11.2 Supervise / monitor and check on performance assessments and reviews implementation; 11.3 Supervise / monitor and check on personal development plans submission, approval and implementation; 11.4 Monitor and check on employee capacity needs; 11.5 Handle day-to-day problems encountered by staff; 11.6 Manage self and staff time, attendance and leave according to the Leave Policy (ESS Leave Trans-actions Report, Self/Staff Attendance registers, and Leave registers).

MINIMUM REQUIREMENTS 1. Qualification and Experience

• M + 3 qualification in Travel & Tourism or equivalent tertiary qualification;
• 3-4 years experience in travel administration and coordination, 2 years of which should be at supervisory level;
• 3 years working experience of booking systems e.g. Galileo, Amadeus, Fidelio and etc.

2. Knowledge and Skills 2.1 Knowledge and Understanding of:

• Legislation of the following PFMA, PPPFA, BBBEE, Treasury Regulations and etc;
• Relationship management;
• Risk management;
• Supply Chain Management.

2.2 Skills

• Analytical, problem solving and critical thinking skills;
• Communication and writing skills;
• Project management skills.

Only interested candidates who meet the minimum requirements should submit their detailed CV and cover letter on www.teta.org.za .This position is designated for Employment Equity candidate and its current EE targets is to appoint a candidate from the population group that is African Male. It is the applicants responsibility to have foreign qualifications evaluated by the African Qualification Authority (SAQA). The closing date for all applications is Thursday, 17 April 2025 Should you not hear from us within 21 days of the closing date, kindly consider your application unsuccessful.

Information :

• Company : Transport Education Training Authority
• Position : Administrator: Travel Coordination
• Location : Gauteng
• Country : ZA

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the Administrator: Travel Coordination job info - Transport Education Training Authority Gauteng above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies Administrator: Travel Coordination job info - Transport Education Training Authority Gauteng in 2025-04-07 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.