Senior Manager (Faculty Coordination) (P6) (Registrar: Central Academic Administration)

Advert reference: uj_001779 Advert status: Online Apply by: 7 February 2025

Position Summary

Industry: Education & Training Job category: Education and Training Campus: Auckland Park Kingsway Campus Contract: Permanent Remuneration: Market Related EE position: EE Level: Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellors vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.

Job description

Job Description: The Faculty Coordination Division is an academic service and support division within Central Academic Administration, under the Registrars portfolio. The purpose of the position is to ensure effective and efficient coordination between centralised and decentralised academic administration departments and faculties, related to the academic lifecycle of a student. The position has ten staff members reporting to the position and is responsible for all the planning and coordination of the academic structure, registrations, graduations, certifications, and alumni activities for the university. UJ is looking to appoint a Senior Manager in the Department to lead and manage the abovementioned business processes. Responsibilities:

• Oversee all tasks related to the planning and coordination of the registration process for the University.
• Manage and coordinate alumni-related activities and events.
• Oversee the planning and coordination of the graduation ceremonies for the University.
• Developing, implementing, and managing new processes and systems as required for the improvement of academic administration business processes.
• Oversee the capturing and maintenance of the academic structure for faculties.
• Oversee the issuing of all the certificates, digital certificates, and qualification badges to graduates.
• Managing the budget and expenditure in the department.
• Managing all human capital management administration for the department.
• Oversee the general office administration and operations.
• Ongoing and timely handling of risks related to academic administration within the department.

Minimum requirements

• NQF level 8 qualification.
• Extensive knowledge of the AdaptIT student administration system.
• At least 7 years experience in academic administration in a higher education environment.
• Extensive knowledge of UJ practices, policies, and procedures relating to academic administration.
• At least 5 years of managerial experience.
• Knowledge of financial/budget principles.
• Knowledge of relevant legislation (e.g., Higher Education Act, Institutional Statute).
• Risk management experience.
• Sound knowledge of the entire student life cycle process.

Competencies and Behavioural Attributes:

• Leadership skills.
• Interpersonal skills.
• Facilitation skills.
• Computer skills.
• Exceptional written and verbal communication.
• Conflict resolution.
• Crisis management skills.
• Report writing.
• Planning and organising.
• Ability to work under pressure.
• Attention to detail.

Recommendations:

• A Masters degree.
• Sound knowledge of all the UJ Systems (ITS, ARS, Perceptive Content, HEDA, Oracle, IDU etc).

Note the following with your application submission:

• You should also include a short (one-page) letter of intent, including one priority project you would implement within the Department, should you be the successful candidate.

Enquiries: Enquiries regarding the job content: Dr Tinus van Zyl at Tel: (011) 559-4880 Enquiries regarding remuneration & benefits: Busisiwe Dumezweni (HCM Business Partner) at Tel: (011) 559-3012

Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.

Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.

For more information, please review the following link: Justice/Criminal/NRSO. If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.