Faculty Officer III (P8) (Faculty of Education: Dean's Office) (X2 POSTS)

Advert reference: uj_001792 Advert status: Online Apply by: 7 February 2025

Position Summary

Industry: Education & Training Job category: Education and Training Campus: Auckland Park Kingsway Campus Contract: Permanent Remuneration: Market Related EE position: EE Level: Skilled

Introduction

The University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice. The University is guided by the Vice-Chancellors vision of “Positioning UJ in the Fourth Industrial Revolution (4IR) for societal impact in the context of the changing social, political, and economic fortunes of Africa”.

Job description

Auckland Park Kingsway and Soweto Campuses. The Faculty of Education (EDU) educates educational practitioners at undergraduate and postgraduate level and conducts research in the field of education. It strives to contribute significantly to ‘knowledge making for 21st century education. Job Description: The Faculty of Education is recruiting a Senior Faculty Officer who will be responsible for (according to the needs of the faculty) a range of tasks associated with the academic life cycle of undergraduate and postgraduate students in relation to marketing, enrolment, applications, registrations, assessment, graduation and alumni support.

Minimum requirements

• A Bachelors degree/equivalent qualification on NQF level 7.
• A minimum of five years experience of academic administration for undergraduate and postgraduate student life cycles in relation to marketing, enrolment, applications, registrations, assessment, graduation and alumni support in a higher education environment.
• A minimum of three years experience in managing/co-ordinating a wide range of administrative and executive support related tasks in a higher education environment.
• Extensive experience (at least 5 years) with Integrated Tertiary software (ITS), HEDA, Perceptive Content, Application Ranking System (ARS) and MS access.
• Extensive experience (at least 3 years) with academic structure management.
• Extensive experience (at least 3 years) with assessment management and monitoring.
• Extensive experience (at least 3 years) with enrolment management.
• Extensive experience (at least 3 years) with managing committee administration.
• Knowledge of and experience (at leave 2 years) with marketing and process systems management.
• Advanced computer literacy in Windows, MS Office (MS Word and Excel).

Competencies and Behavioural Attributes:

• Excellent time management skills, ability to multi-task and work in a high-pressured environment.
• Ability to work independently, exercise judgement, and maintain confidentiality.
• Proven track record of working on projects, from conception to successful completion.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Ability to coordinate and facilitate committee meetings.
• Excellent communication skills (written and verbal) with a high level of proficiency in English and one other official South African language.
• Social perceptiveness and the ability to handle conflict situations in a diplomatic manner.
• Ability to work under pressure in a multi-campus environment.
• A proven track record of organizational skills and precision to detail in relation to academic administration in a higher education environment.
• Competency to facilitate an ethos of care and preferred student experience in a higher education environment.
• Versatile team player who will excel within a higher education environment.
• A proven track record of managing a team of academic administrators.
• A proven track record of organizational skills and precision to detail in relation to academic administration in a higher education institution.
• Ability to work under pressure in a multi-campus environment.
• Excellent problem solving and interpersonal skills

Recommendations:

• Knowledge of and experience with bursary finance budgets and bursary allocations.
• Knowledge of Faculty Higher Degrees Processes and associated committee administration.
• Knowledge and experience in managing the student life cycle of carousel model online qualifications.
• Knowledge of and experience managing timetable related procedures within a higher education environment.
• Extensive knowledge of UJ academic regulations, policies and business processes.

Enquiries: Enquiries regarding the job content: Dr Gadija Petker (Head Faculty Administration) on Tel: (011) 559 5101 Enquiries regarding remuneration & benefits: Mrs Glaudina Croukamp (HCM Business Partner) on Tel: (011) 559 3467

Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details (including telephone numbers and e-mail addresses) of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to and if applying for an academic position, a list of accredited research output and/ or a portfolio of your creative output.

Please note that the University is obligated, in terms of recent amendments to the Criminal Law (Sexual Offences and Related Matters) Amendment Act 2021 (Act 13 of 2021), to assess all prospective employees (including applicants) against the National Register for Sex Offenders (NRSO). The outcome of such an assessment may have an impact upon possible employment with the University.

For more information, please review the following link: Justice/Criminal/NRSO. If you require technical support / assistance on the UJ e-recruitment website, please contact our service provider PNET on the following contact details: 0861 227337/010 140 3099 or email ujsupport@pnet.co.za.

Candidates may be subjected to appropriate psychometric testing and other selection instruments.

In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups. As necessitated by operational requirements the University reserves the right not to make an appointment to positions advertised. If you have not received a response from the University within 8 weeks of the closing date, you should assume that your application has been unsuccessful.