Compliance Officer

Description:

To ensure legal compliance with laws, regulations, and rules relevant to the Cashbuild Group of companies in the territories within which the Group operates.

Requirements:

• Relevant university degree (i.e., LLB, BCom etc.).
• Up to date awareness / knowledge of the compliance universe
• At least three years experience in legal compliance.
• Practical experience in the application of compliance methodologies.
• Proficient computer literacy (including working knowledge of MS Office) and with working knowledge and ability to learn and understand new systems.

Skills and competencies

• Excellent skills to communicate confidently, professionally, and effectively with clients, staff, and management (verbal and or written).
• Ability to work independently, confidently, proactively, use initiative,
• be decisive/ assertive and be able to consistently perform well when under pressure.
• Highly organised, efficient, and professional with a sense of urgency and good time management.
• Ability to manage other senior management members to complete tasks required by the compliance area.
• Detail and quality conscious - accountable, responsible, and adaptable.
• Problem solving.
• Highly ethical

Legal compliance

• Review full suite of Cashbuild and P&L Hardware Way policies and ensure compliance with the relevant legislation for each policy.
• Perform regular reviews and oversight of all policies.
• Ongoing compliance monitoring.
• Co-ordinate implementation of shortcomings requiring remediation of company policies.
• Develop and maintain a compliance framework.
• Ensure legal risk universe is continually update-to-date.
• Monitor, report and advise on critical changes in laws and regulations.
• Support to the Company Secretary in the management of regulatory relationships and other such relevant parties.
• Produce reports as required.
• Research on various matters and fields of law as required.
• Structure, draft, and review contracts, reports and other legal documents from time to time.
• Prepare or conduct or facilitate ongoing employee awareness and training.

Administration and training

• Ensure accurate filing and maintenance of records.
• Administration and implementation of select group-wide compliance training programmes.
• Ensure that all instructions, requests, queries and/or complaints are dealt with efficiently and timeously and escalate where needed.
• Liaise with internal departments to promote clear channels of communication and working relationships.
• Complete other general compliance duties as delegated from time to time.

Non-SA operations

• Ensure applicable ongoing legal compliance by operations outside of South Africa.
• Relationship management with service providers and other stakeholders in foreign jurisdictions.
• Provide multi-jurisdictional legal support.
• Monitor changes in the regulatory landscape of the various legislation, including keeping the Group appraised on proposed changes and new enactments in laws.

Projects

• Initiate, Plan and implement critical statutory compliance projects relevant to the Group and monitor the appropriate implementation thereof by business.

Competencies

Description

Lead with Vision

• Establishes a clear and compelling outcomes for area of responsibility
• Develops appropriate action plans in order to achieve established outcomes
• Ensures that employees understand their role towards the achievement of the departments outcomes
• Motivates employees to achieve the established outcomes
• Proactively identifies and addresses issues and risks within own department that may impede the delivery of the departments outcomes

Provide Direction

• Develops operational plans to enable the achievement of set objectives
• Ensures adherence to policies and procedures within area of responsibility
• Proactively considers internal sources to better develop and implement operational plans to enable the achievement of set objectives
• Sets example as a driver of company values and motivate and support employees in department so that others can buy into vision, mission and values

Drive for Results

• Constantly looks for and acts on opportunities to improve department performance
• Works to exceed goals set by others
• Develops stretching goals for self and department, working consistently and tenaciously to meet these
• Implements clear control mechanisms to measure results against department performance objectives
• Identifies barriers to performance and persists in overcoming them
• Assists team members in achieving their goals
• Proactively anticipates and acts on trends and evolving needs

Think Strategically

• Identifies gaps or potential inconsistencies in business results, performance data, processes or systems by recognising patterns in information
• Prepares contingency plans for identified problems and situations that might occur
• Proactively take considered action to ensure that a current problem which could be ignored in the short term does not escalate
• Takes multiple perspectives into account and evaluates their feasibility, effectiveness and risks
• Raises compliance, ethical or other issues to protect the Organisations reputation and obligations

Solve Problems

• Proactively identifies problems and seeks root cause
• Analyses information objectively and thoroughly and identify gaps or potential inconsistencies in operational results, performance data, processes or systems by recognising patterns in information when solving problems
• Develops and implement appropriate action plans breaking complex tasks into manageable parts
• Identifies patterns or connections between information or situations that are not obviously related

Make Decisions

• Makes decisions within framework of company policies and within set time lines
• Makes decisions giving due consideration to consequences of the decision made in area of responsibility
• Implements decisions made in line with agreed processes and policies
• Stands by own beliefs and decisions with self confidence
• Identifies patterns or connections between information or situations that are not obviously related when making decisions

Plan

• Establishes priorities, operational plans that ensure the best utilisation of resources in area of responsibility
• Takes into account consequences of planning on area of responsibility with regards to organisational processes, budgets, resource- availability and the external environment
• Assists others in planning work, identifying areas that will improve the efficiency in the implementation of plans within the area of responsibility and department

Empower

• Mentors and coach subordinates in department by devoting significant time to provision of one-on-one coaching and support to others
• Works with subordinates to create individual development plans that are clearly linked to business, team, and individual needs and goals
• Delegates to individuals at the appropriate level
• Encourages employees to take initiative and hold them accountable for outcomes

Manage Performance

• Follows through on commitments made and deliver on them to achieve set objectives and targets
• Takes accountability for own and or subordinates actions and implements corrective action where required
• Defines clear and stretching department goals and standards in line with strategic initiatives and objectives
• Implements and manages appropriate control mechanisms to ensure department objectives are achieved
• Uses appropriate behavioural skills to resolve operational performance problems
• Acts as a role model and motivates others to achieve the highest standards of quality and efficiency
• Determines employees strengths and weaknesses relative to demonstrated behaviours and job requirements and implement appropriate development plans

Handle Pressure

• Handles pressure well and is consistent in controlling own responses irrespective of time/or workload pressures
• Remains focused and rational by not showing frustration or anger when resisted and displays self-confidence when dealing with difficult situations
• Calms others who are expressing frustration or anger
• Assists others to deal constructively with difficult situations
• Persists in realising work objectives even in difficult or adverse circumstances

Innovate

• Generate unique alternatives, options or solutions to problems
• Encourages innovation amongst team members in coming up with generating unique alternatives, options or solutions to problems

Manage Change

• Manages planned changes that may be brought about as a result of internal and or external circumstances
• Ensures that the department responds to the changing environment and stakeholders needs and expectations
• Understands and appreciate different and opposing perspectives on an issue and adapt ones approach as the requirements of the situation change

Influence

• Persuades, convinces and influence others towards point of view as leader of the department by being aware of self ,others and context
• Displays appropriate, written presentation and oral communication aligned to audience requirements
• Projects credibility and confidence even when faced with obstacles
• Correctly identifies and gains support of relevant stakeholders when attempting to influence internal and or external stakeholders

Assert Authority

• Gets ones point across with credibility and self-confidence ensuring adherence to policies despite work pressures experienced
• Asserts self during interpersonal situations
• Maintains and projects confidence, even in adverse circumstances
• Makes a positive personal impact that is clear and concise for the audience
• Facilitates open, direct two way communication
• Expresses disagreement with peers or more senior colleagues, tactfully and appropriately

Collaborate

• Recognises conflict among team members and deal with it effectively
• Identifies and improves communication to bring conflict within the team into the open and facilitate resolution
• Makes concerted effort to collaborate and build rapport with internal stakeholders in finding solutions to situations leading to conflict and misunderstanding
• Demonstrates high level of enthusiasm and commitment to team goals under difficult or adverse situations; encourages others to respond similarly

Communicate

• Assesses the needs of audience in order to deliver appropriate message and content
• Applies communication strategies to ensure inputs from role players are discussed and acted upon
• Actively shares information and ideas, and encourages others to share their views and concerns
• Recognises and proactively deal with situations with potential for miscommunication leading to damaged relationships

Information :

• Company : Cashbuild Limited
• Position : Compliance Officer
• Location : Johannesburg, Gauteng
• Country : ZA