Executive Assistant

Executive assistant to founder About the company Were on a mission to create a DNA-changing impact on locals, visitors, owner-led businesses, and this destination through daily moments of joy. For happier people and a better place, we unlock magic around the corner and create a magnet the world cannot wait to be a part of. Were an owner-managed, independent business driven by a relatively small, committed, and passionate (and growing) team. Were not just an online media business—were a platform on a mission to truly impact this place. About the role This role is to be the operational right hand to a high-output, visionary founder who thrives on ideas, intensity, and impact—and needs a calm, kind, steady physical presence to bring flow, order, capacity, and clarity to his world. Youll bring rhythm, accountability, structure, and follow-through to both his business and personal life, helping to move key projects forward. Youll ensure nothing falls through the cracks—from follow-ups via WhatsApp voice notes to sales CRM entries to reminders about team birthdays and anniversaries. When the founder hands you something—whether an idea, a task, or a voice note—you map it, clarify it, close the loop, and keep him in the know. Youll also play a pivotal role in supporting our leadership team and owning the systems and tools that are the heartbeat of our office and culture. This is your dream role if... You thrive on being stretched and love learning and growing Youve supported high-functioning people and helped them focus and follow through You are wildly organised and find satisfaction in bringing order to chaos You bring clarity, closure, and calm—people trust you to track details and keep the flow You think in projects and priorities, even when juggling many inputs You are kind and loyal, calm and collected under pressure You value trust and emotional intelligence and are energised by meaningful work Key objectives Manage the founders life and flow Create and drive weekly winning weeks Lead daily morning and end-of-day check-ins to sync, steer, and close loops Proactively plan his day and manage his calendar, time, and energy Be physically present to support focus and follow-through—this is a do-it-together role Be the catch-all for his thoughts and ideas—capture, sort, revisit, and structure them Attend key meetings, take notes, follow up, and track delivery Know where he is at all times to keep him on schedule and focused Support personal tasks with equal care—from school WhatsApp chats to grocery orders Provide coffee, water, or meals proactively to keep him energised Sales and partner communication support Manage and maintain the sales CRM for the founder and leadership team Set up and coordinate meetings: intro scans, briefings, check-ins Track which meetings took place, ensure recordings, notes, and follow-ups are filed Keep the founder in the right meetings at the right time Create and maintain organised partner folders and naming conventions Follow up with partners where appropriate, using agreed tone and language Help prepare and send thoughtful, strategic partner communications Act as a comms support and accountability partner to the founder and leadership Office flow and team support Ensure the office space is functional, well-supplied, and energising Manage deliveries, office needs, and physical systems Create simple systems that keep everything running smoothly Own the planning of team culture moments: birthdays, celebrations, acknowledgements Be the steady presence that supports the team day to day Handle ad hoc requests and mini-emergencies with grace and professionalism Key requirements Track record and experience in: Supporting a high-output founder or senior executive in a personal and professional capacity Operational excellence across multiple threads (e.g. CRM, culture, admin) Proactive execution and initiative—from idea to completion Skills and competencies: Organisational mastery - You bring calm to chaos, keep communication and tasks current Project thinking - You break down goals into actions and align them with the big picture Structured communication - You communicate clearly, kindly and keep the team aligned Emotional intelligence and kindness - You handle people and situations with care and maturity Loyalty and discretion - You protect confidentiality and bring consistent, grounded support Mindset and personal attributes: Calm and collected under pressure Purpose-driven and growth-minded Supportive yet strong and capable of co-working to completion Detail-oriented while also focused on bigger-picture outcomes People-centred and caring with a strong sense of team Closing date for applications: 12 May 2025 at midnight, but interviews start now. Visit capetownmagazine.com/work-with-us to see the full description.

Information :

• Company : CapeTownMagazine.com
• Position : Executive Assistant
• Location : Cape Town, Western Cape
• Country : ZA