Facility Lease Administrator

Main Purpose

To manage DFA Facility Lease Payments and associated administration.

ACCOUNTABILITIES & RESPONSIBILITIES (KEY PERFORMANCE AREAS & TASKS)

Manage Invoice Processing

• Gather monthly invoices for payment
• Follow-up with Landlords if invoices not received
• Check accuracy of invoices details for the respective landlords
• Create the Purchase Orders for invoices
• Get invoice approved for payment
• Submit invoice to finance department for payment as
• per the payment schedule
• Confirm that payment was processed

Process lease information

• Gather signed contracts from DFA Legal department
• Load contracts onto the DFA M-Drive
• Capture information pertaining to contracts onto internal system
• Audit the accuracy of data on a yearly basis
• Update data changes onto the system

Create Requisitions & Purchase Orders

• Gather quotations
• Check the validity of quotes
• Create requisitions orders
• Tracking & following up of requisition process
• Generate Purchase Orders

General Administration / Office Management

• Manage meetings and associated travel arrangements for NAS department.
• Prepare reports and presentations for management.
• Develop and maintain appropriate filling system
• Provide general support to visiting customers / NAS stakeholders

Track and Report on actuals versus Budgets

• Perform monthly reporting on payments due.
• Reconcile Purchase Orders into Capex, Opex and Cost of Sales Budgets
• Identify and Flag potential overspends on agreed thresholds
• Analyse / Identify the impact of scope changes to the NAS Budget

Miscellaneous

• Perform any other work-related duties and responsibilities that may be assigned from time-to-time by management

Competencies and Minimum Requirements:

Knowledge, qualifications and experience

• A matric qualification
• Studying towards a Financial Diploma would be advantageous
• At least 3 years experience in Creditors & Debtors or a similar financial related role
• Experience in B2B ICT / Telecommunication Sector would be advantageous

Working Conditions

Office Based

Travel when required

Disability Status

N/A

Information :

• Company : Dark Fibre Africa
• Position : Facility Lease Administrator
• Location : Pretoria, Gauteng
• Country : ZA