Personal Assistant to the Principal

Pinelands High School is seeking a dedicated individual to provide comprehensive, confidential secretarial and executive assistant support to the Principal. This important role is central to managing internal and external communications, administrative functions, and relationships within the school community.

What We Are Looking For:

• Organizational Excellence: Strong attention to detail and the ability to manage multiple tasks efficiently.
• Interpersonal Skills: Ability to build and maintain positive relationships with students, staff, parents, and the broader community.
• Integrity and Confidentiality: High levels of professionalism, ensuring sensitive information is handled with discretion.
• Adaptability: Willingness to work flexible hours when required and adapt to the dynamic nature of the school environment.

Qualifications and Experience:

• Secretarial Certificate/Diploma or equivalent.
• Minimum of 5-7 years of relevant experience, with at least 3 years in a similar executive support role.
• Proficiency in Microsoft Office and Google Suites.
• Experience in an educational institution is advantageous.

The Role: Principals Personal Assistant

As the Principals Personal Assistant, you will be at the heart of our schools operations, ensuring seamless communication and organization within the Principals office. Your key responsibilities will include:

• Calendar Management: Maintain and update the Principals calendar, schedule meetings, and coordinate with staff and stakeholders.
• Human Resources Support: Oversee staff contracts, manage documentation, and assist with HR processes, including onboarding and exit procedures.
• Administrative Duties: Handle WCED staff attendance records, organize staff police clearance appointments, and manage both electronic and hard copy filing systems. Produce the minutes for meetings of the School Governing Body.
• Admissions Coordination: Address inquiries, manage Grade 8 application processes, and prepare relevant documentation.

Information :

• Company : Pinelands High School
• Position : Personal Assistant to the Principal
• Location : Cape Town, Western Cape
• Country : ZA