Academic Operations Coordinator

Eduvos is looking to employe an Academic Operations Coordinator to be based any of our 12 national campuses.

Type of Contract:

Permanent

Location:

National (can report to any of our 12 national campuses)

The role:

To provide an administrative support function to the Academic Operations team in respect of the coordination of the various departmental projects and daily operations

Minimum Qualfications:

Bachelors Degree (Project Management certification (higher certificate) will be advantageous)

Minimum Experience:

One to two years administrative experience; an understanding of the South African higher education systems and regulatory framework will be an advantage

Data, document and information management:

• Updating process / SOP documents where required (Manager will sign-off and approve) - Maintain document library
• Agreements and contracts (gathering and storing)
• Maintain Organogram (UTD and cascading)
• Draft letters for AOM
• Design and maintain project templates as required by the Academic Operations Manager as per Eduvos branding standards
• Support with the capturing of relevant information onto the budget templates
• SOP collation
• Maintain academic operations intranet pages
• Planning documentation
• Manages the central repository for all departmental documentation (sharepoint/intranet)
• Contacts various campuses to gather academic operation information as required by the academic operations team
• Central repository created and information uploaded
• Data capturing
• Data gathering

Event support / administration:

• Administer the implementation of academic operations on-boarding process with managers (Develop and maintain our processes)

Diary and meeting management, support and event scheduling:

• Schedule training on academic, operational and compliance requirements
• Schedule project and team meetings
• Project coordination - Tracking of resources, meetings, agendas and minutes of meetings / Minute taking at meetings
• Committee (tracking, minutes)
• Follow up on all outstanding activities as per the minutes
• Activity log for minutes available
• Record of minutes readily available in the agreed shared repository

Project administration

• Designing and maintaining project trackers (Also train staff on use of tracker)
• Train on trackers
• Develop and maintain change request logs

Financial administration

• External invigilation claims (tracking and processing)
• Provides administrative support for budgeting and reporting
• Assist in obtaining quotes from vendors
• Reports linked to budget is generated
• Accurate capturing of budget items on the budget templates
• Vendor quotes saved on central repository

General administration

• Leave planning (monitoring)
• Birthdays (personalia)

Travel arrangements (booking of flights)

Functional Competencies:

• Proficient in MSOffice
• Exposure to LMS e.g. MOODLE

Behavioural Competencies:

• Action orientation (customer service orientated)
• Collaborative relations and teamwork (work in team environment)
• Effective communication
• Analysing and problem solving
• Innovation, adaptability and change
• Planning and organising (time management; attention to detail; deadlines)
• Resilience and coping with pressure and setbacks

Information :

• Company : Eduvos
• Position : Academic Operations Coordinator
• Location : South Africa
• Country : ZA