Administrative Officer

• Reception and switchboard.
• Parking administration (APS system administration, visitors parking, Parket system, issuing parking discs, etc.).
• Managing and ordering stationery and office supplies / consumables.
• Organising departmental travel and entertainment arrangements.
• Communicating and corresponding with tenants (collecting and recording turnover figures, etc.).
• Scheduling meetings and taking minutes in the meetings.
• Withdrawing all money in the APS and then depositing the money at the bank.
• Ensuring that the cleaners clean the office timeously on a daily basis.
• Liaising with security personnel with regards to incident reporting and parking matters.
• Facilitating food and parking voucher administration.
• Handling all deliveries and receiving quotes and invoices.
• Archiving all documentation on the Letting Office server / maintaining the electronic database.
• Social media and digital marketing facilitation.
• Assisting the Letting Office Manager with administration and office related errands.
• Assisting the Letting Office Professionals with administration.

• An advanced certificate or diploma (NQF6 )in secretarial studies or office administration.)
• At least five years experience in reception and office administration in a corporate environment within the last seven years.
• Well-developed and proven computer skills (MS Office, especially MS Excel).
• Excellent written and verbal language and communication skills in at least English.
• Proven ability to work autonomously.
• Proven meticulous attention to detail.

• A valid Code 8 drivers licence.
• Experience on software platforms.
• Afrikaans proficiency.
• Experience in social media and digital marketing.
• Resilience and the ability to adapt quickly to a changing environment and diverse stakeholder expectations.
• Presentable and well-groomed.
• Being proactive and innovative.

Information :

• Company : Stellenbosch University
• Position : Administrative Officer
• Location : Stellenbosch, Western Cape
• Country : ZA