HR Shared Services Administrator

Senwes is looking for a HR Shared Services Administrator to provide administrative support to HR functions, ensuring smooth operations in recruitment, onboarding, and record-keeping.

Recruitment Support.

• Coordinate and schedule interviews, ensuring a smooth and efficient recruitment process.
• Maintain an organised database of candidate information and feedback.
• Co-ordinate onboarding activities for new hires (e.g., offer letters, documentation collection and orientation scheduling)
• Facilitate offboarding processes, ensuring smooth transitions for departing employees.

Employee Records Management.

• Ensure accurate and up-to-date employee records, including personal details, contracts, and performance evaluations.
• Generate and distribute regular reports on HR metrics and analytics.
• Manage and secure confidential employee information.

Onboarding Facilitation.

• Facilitate the onboarding process for new hires, including paperwork completion and orientation.
• Coordinate with various departments to ensure a seamless integration of new employees into the agricultural work environment.
• Provide support and guidance to new employees during the initial phases of their employment.

Routine HR Inquiries.

• Act as the first point of contact for routine HR inquiries from employees related to HR policies, procedures, and benefits.
• Provide timely and accurate responses.
• Escalate complex issues to HR Officers or Managers as needed.

Administrative Tasks.

• Perform routine administrative tasks such as filing, scanning, copying to ensure smooth operations within the HR Shared Services division.
• Support compliance efforts by ensuring HR practices adhere to relevant laws, regulations, and internal policies.

Document Control.

• Assist in the preparation, distribution, and filing of HR documentation.
• Maintain and update HR documents, including policies, manuals, and standard operating procedures.
• Accurately maintain and update employee records ensuring all information is current and compliant on the SAGE system.
• Ensure the accessibility and version control of HR documents for internal use.

Payroll data processing.

• Process all the companies appointments for permanent and temporary employees - new reinstatements and contract extensions.
• Ensure that all payroll transactions are processed accurately and on time before close-off.

Qualifications: National Senior Certificate (any relevant post-matric qualification will be beneficial).

Requirements (South Africa): 2-3 years relevant experience (of which at least 1 year SAGE 300 Payroll experience)

Closing date: 04 April 2025.

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• We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
• Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
• Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.

Information :

• Company : Senwes Ltd.
• Position : HR Shared Services Administrator
• Location : Klerksdorp, North West
• Country : ZA