Training Coordinator

The Training Coordinator will be responsible for coordinating and managing the Learning Management System (LMS) and overseeing the administration of training programs. This role includes managing training schedules, maintaining training records, assisting in the preparation of training materials, activating and deactivating employees on the LMS, and maintaining Learnership, Internship and Apprenticeship records.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

Coordinate external training:

• Establish and maintain auditable processes to demonstrate compliance with legislative requirements, such as ensuring the presence of trained First Aiders. This involves overseeing the entire process, from identifying needs to sourcing training providers, obtaining quotes, and securing approvals. Additionally, manage communication of training dates, ensuring evidence of communication with delegates, monitoring attendance, quality-assuring records, and systematically capturing, scanning, and uploading documentation to a centralized system for auditing and record-keeping purposes. Provide comprehensive feedback to Group Compliance, Talent Management, and operational stakeholders.
• Monthly monitor and meticulously document all external training expenditures. Submit this information to Tsebo Group Compliance and Training Manager in the prescribed format to ensure transparency and adherence to regulatory standards.
• Maintaining Learnership, Internship and apprenticeship records.

Recordkeeping, compliance& auditing:

• Coordinate and provide support for the capture of training interventions while ensuring their quality.
• Establish and uphold a robust Quality Management system tailored to the responsibilities of this role, guaranteeing compliance, and maintaining a thorough audit trail.
• Adhere to the Safety, Health, Environmental, and Quality (SHEQ) Management Systems Policies & Procedures relevant to this position within TCHS.
• Ensure adherence to ISO standards and prepare for ISO Audits pertaining to the training function.
• Implement learning and development policies and procedures to align with business imperatives and regulatory requirements.
• Implement and manage Learner Data Management systems, overseeing course codes, records, certificates, and generating reports using platforms such as Vision and E-learning LMS.
• Maintaining Learnership, Internship and apprenticeship records for BBBEE verification purposes and QCTO adherence.

Administration:

• Take charge of the printing and distribution of training materials for LIAs and certificates for learning programs. Establish and meticulously maintain a certificate register.
• Coordinate and manage training venues efficiently, ensuring optimal arrangements for all training sessions.
• Arrange for the procurement of stationery items as needed to support training activities.

• Attention to detail
• Verbal and Nonverbal Communication skill
• Planning and organising skills
• Interpersonal skills
• Administrative skills
• Project management skills
• Time management
• Understanding of the NQF, SDA SETA and QCTO policies and procedures, mandatory and discretionary grant requirements.
• Understanding of basic accounting (advised).
• Experience with Learning Management Systems (LMS).
• Familiarity with e-learning platforms and tools.
• Previous experience in an administrative role.
• Previous experience in maintaining Learnership, Internship and apprenticeship records.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and accuracy in record-keeping.
• Basic understanding of training and development principles.
• Proficiency in Microsoft Office suite, particularly Excel; familiarity with OneDrive/SharePoint

• Matric
• Diploma or Certification in training or HR
• 2-3 Years of experience in skills development administration.

Information :

• Company : Tsebo Group
• Position : Training Coordinator
• Location : Johannesburg, Gauteng
• Country : ZA